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Level 3

Administrative Apprentice

ST JOSEPH CATHOLIC MULTI ACADEMY TRUST · Boardmans Lane St Helens

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Pay
£15,392 to £24,454 a year
Hours
37 a week
Length
21 months
Starts
9 Nov 2026
Advertised closing date
27 Oct 2026
Openings
1 position
Last seen live
yesterday
Go to the advert

Applications are handled by the Find an Apprenticeship service.

What you would do

To provide a high-quality administrative service which supports effective teaching and learning and safeguarding, assuring the school’s high standards of communication are sustained.

Day to day

  • To promote the school’s communication with stakeholders by ensuring delivery of all forms of communication (written, verbal, electronic and face-to-face)
  • To provide clerical and administrative support to teaching staff to reduce their administrative burden
  • To support the pastoral care of our students by delivering accurate and effective administrative systems and records
  • As a member of the wider administrative team, work together to promote efficient use of resources
  • To ensure accurate record-keeping and filing/organisation to support the wider operations of the school
  • To adhere to school policies and procedures, in particular data protection and confidentiality.
  • To support and attend whole school events, to include Open Evening and Presentation Evening.
  • To support the aims and ethos of the school, setting a good example in terms of dress, behaviour, punctuality and attendance.
  • To undertake any other duties commensurate with the post as required by the Administration Manager.
  • To undertake reception duties, responding efficiently to both telephone and face-to-face enquiries
  • To ensure the safeguarding of all students and staff through stringent management of visitors signing in and out of school
  • To provide a high-quality and cost-efficient reprographic and document finishing service (copying, laminating, binding etc).
  • To coordinate the receipt and distribution of all mail – both electronic and postal – in a timely manner.
  • To provide high quality administrative and clerical support to teaching staff and the Senior Leadership Team (including, preparation of letters, reports, ParentPay communications
  • To keep effective levels of stationery stocks and supplies,
  • To maintain accurate records as appropriate to the General Office, including a log of telephone calls / enquiries and orders.
  • Quality assure all documentation being processed via the General Office and address any concerns as necessary.
  • To support the Administration Manager with the organisation of school events.
  • To support the work of external providers working within the school; for example, assistance with the coordination of careers interviews for students.
  • To ensure that the General Office, reprographics area, admin store and staff kitchen remain tidy and safe
  • To maintain confidentiality, with particular regard to data held on the School’s management information system
  • To be proactive in matters relating to Health and Safety.
  • To contribute more widely to the development of the Administration department, work additional hours or occasional hours outside of your normal working day as required.

What you would study

Business administrator (level 3)

  • The apprenticeship is delivered remotely within the workplace. A minimum of 6 hours per week will be available as part of contracted working hours, with on site assessor visits
  • Functional Skills maths & English will be delivered within the college environment (if applicable)

Training provider: ST HELENS COLLEGE

Working week

Monday to Thursday 8am-4pm and Friday 8am-3.30pm (with a daily 30 minute break).

What you need

  • GCSE Maths and English at grade A-C or 4-9 or equivalent (essential)

Skills they are looking for

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Customer care skills
  • Administrative skills
  • Number skills
  • Logical
  • Team working
  • Initiative

After the apprenticeship

  • This is an ideal opportunity for someone looking to build a long-term career in education administration. With development opportunities available, the role can provide a pathway to other education support functions at the academy.

Where

Boardmans Lane St Helens, North West (WA11).

Plan the journey by public transportOpens Google Maps.

About ST JOSEPH CATHOLIC MULTI ACADEMY TRUST

  • Catholic secondary school for students aged 11 to 16, located in the Blackbrook area of St Helens, Merseyside. As a Catholic school of 540 pupils, we nurture our students to become strong, independent young women and men, ready to make a significant contribution to our communities, rooted in the goodness of God.

Things to consider

  • This is a front facing role to deal with parents, staff and pupils.
  • Disclosure and Barring Service (DBS) check required

Reference 2000058968.

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